Church in the Cliff Transition Team Meeting
Attendees:
• Jerry
• Scott Shirley
• Jen Mauldin
• Teri Walker
• Ron Durham
• Tiana Lightfoot
• Lisa Shirley
• Kristin Schutz
• Courtney Pinkerton
• Janalee Shadburn
• Abby Lowe
• John Means
Notes:
Implications & Reactions from Sunday:
• Board of Advisors: Community expressed desire to include an outsider on the nomination committee to help provide an unbiased point of view on the committee, but only as an advisor and not a voting member of the committee. Also suggested inclusion of a board of advisors of non-profit and church leaders to help guide the organization. Emergent polity discussion may influence this conversation or potentially transition into a board of advisors.
• Outside member of nominating committee: Danielle Shroyer may be unavailable. Other individuals will be considered. JenM will talk with her mother and also with Sarah Jane about engaging her father. Teri considering Ed Middleton at 1st Community Church. John contacting Danielle.
• Emergent polity discussion: Need to accelerate conversation with Conder, Shroyer, and Pagitt to collect impression on emergent church leadership
• Transition will only meet on Monday nights going forward to finish development of by-laws, but other business is mostly completed.
Process for drafting by-laws:
• Document production: need to generate drafts, edits, etc. Using writeboard for each person to actively edit documents. SC provided sample bylaws from a non-profit and also orginal CityChurch bylaws. Post original City Church structure and begin editing.
o Bylaws will change after board is created in order to ensure structure is in place and board is enabled to begin developing vision, values, and beliefs. Bylaws will be structurally correct, but not legally filed when the transition team completes its work
o Deadlines: Need to have updated version of by-laws on blog by Friday in order to have feedback during Sunday community meeting.
o Board may serve two, 2-year terms.
o Scott will chair community committee
Process for selecting nominating committee:
• Identify leader/facilitator: Jen Mauldin will lead the nominating committee.
• Nominating committee members may not join the board.
• Nominating committee will be presented to community on 17th, voted on 31st.
• TT members volunteering to participate in nominating committee include: Lisa, Tiana, Abby, and Kristin. Other members may be considered and team may be modified to more appropriately represent community. Need to ensure that nominating committee members don’t rule out a particular demographic (all young women, etc..)
• Courtney will be on nominating committee. Still need to resolve whether pastor will be voting or non-voting member of the board. Need to ensure that leadership relationship is cooperative and not purely about accountability.
• Outside
Finance Team update:
• Team met and produced desired reporting structure and is working to find time to meet with Paula at COH to confirm.
• Setting up structures for future finance committee
• Established and confirmed Courtney’s pay structure as a contractor and employee until July. After that, will be in place as an employee.
• Need to contact Methodist church regarding finances. Courtney’s payments have been delayed. Salary is being paid on good faith.
• Reports are being sent to finance@churchinthecliff.org which is then distributed to Teri, Wes, and John.
• Courtney will be an employee of Cathedral of Hope and must be approved by their board of directors as well. Next board meeting is May 18th. Courtney is finishing paperwork for approval.
Children (Janalee):
• Need to identify administrative contact for Janalee to approve changes in children’s activities, days off, and find volunteer support for Sunday activities. Courtney will be primary contact for now.
• Would like to establish kids rotation of 8-10 people so each person participates once per month or two. Must have 2-3 people to monitor kids.
• Need to confirm budget for kids supplies. Jen and Teri will donate some supplies as well.
• Teri to provide storage space at her house for kids materials.
• Current contact amount is $100 per week. Could divide $25 for planning time, $75 for Sunday morning. Finance team to confirm budget.
• JS: Encourages team to remember Courtney is a mom and may need extra support. Many of our babies are getting older and this past week we had 13 kids in 4 age groups. Need to remember to focus on the kids.
• JenM: Suggested engaging community center staff to help support Janalee, but need to ensure that CitC community is engaged. Need to consider whether parents should participate in children’s volunteer rotation. RD: Suggests requiring parents to participate in rotation. JohnM: suggests that parents should not be required to participate as a ministry of the community to the parents.
• Need to consider children’s interaction (kids will be kids vs kids distracting worship) during the first portions of worship before going into Sunday programs. Should kids be allowed to participate freely during worship rather than be controlled? JenM: encouraging community to remember how important creating open and free space for the kids.
• TT will consider creating board committee before board is formalized in order to ensure administrative needs are being met. Janallee will recruit children’s committee.
• Background checks are required for all volunteers and members should be in community for 6 months before participating.
• Given the number of considerations around children that need to be addressed, TT suggests setting up children sub-committee soon.
• Courtney expressed desire for community to consider how we accommodate members with children and in the child-bearing demographic.
Good Shepherd Food Pantry:
• We collect food the third Sunday of every month, but collecting money is more effective because they can purchase food from North Texas Food Bank for must lower costs.
• LS: Suggests having a second collection during Sunday the third Sunday of the month.
• SS: Suggest also having two-baskets during Wednesday nights to fund the meal and Good Shepherd.
• CP, SS, LS: will discuss with worship committee and likely pass an additional basket during 3rd Sunday.
Sunday Schedule:
• Vote on Courtney: Courtney won’t attend community meeting so members can vote on Courtney’s role. John M to manage discussion & vote. A six month check-in/review will be performed.
• Jen will discuss nominating committee during community meeting
Actions:
John: Contact emergent church leaders
Scott: Create writeboard section for each component of the bylaws by Tuesday AM.
Kristin: Introduce by-laws and get feedback during Sunday meeting.
Jen: Introduce nominating committee at 10AM Sunday meeting.
Jen: Will contact Sarah Jane about having her dad participate in the nominating committee
Courtney: Will send community email re: nominating committee & bylaws this week.
Courtney: Complete paperwork for COH board approval.
Finance Com: Follow-up with Methodist church on Courtney’s salary
Finance Com: Review budget to determine appropriate children’s supplies budget
Janalee: Will introduce children’s committee (sub-committee of worship committee) and volunteer rotation one week from Sunday during news of the community.
Lisa: To discuss supporting Good Shepherd during Sunday community meeting.
SS: Will send email tonight to request votes in advance.
JM: to manage discussion and vote on Courtney
JM: check with Danielle on nominating committee participation
Kristin: Will facilitate next weeks meeting
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