Timeline for establishing leadership body
SS suggests pushing timeline back for two reasons: 1) meeting fatigue; and, 2) community buy-in. The proposal is to stretch the timeline for installing the leadership body out to the end of June and have the TT only meet once a week. We would like to give the community at least 2 weeks notice prior to votes. We would like to have by-laws in place before a leadership body is voted on. So there are several votes that have to take place. If we back them all out from June 30th, we should have time.
TL pointed out that we had discussed with Courtney having leadership in place by the end of May. We were hoping that we could get leadership established and move forward. We also are concerned that the community will feel like we are floundering. In the end, everyone agreed that it’s more important to get the right solution in terms of the community owning it than to get done quickly.
The team agreed to push the timeline back and have Monday meetings only. We will present our proposed timeline to the community this Sunday morning.
Nominating committee
Whatever leadership body we have, we need a way to establish membership. We will propose a nominating committee that the community will vote on. We would like to have a committee of 5 or 7 people. The only TT members that will be eligible for the nominating committee will be those who are certain they do not want to be on the board. No one on the nominating committee will be eligible for the leadership body. We would like to have a person outside the community on the committee. Suggested outsiders are: Danielle Shroyer of Journey, Sarah Jane Semrad’s father and a pastor from Grace UMC. The team agreed to approach Danielle first. We will ask John Means to contact her. We would also like volunteers/recruits from the community.
The task of the nominating committee will be to find members of the leadership body that both meet the needs of the church and represent the diverse makeup of the community. The proposed process will be to name a slate of candidates that will be presented to the community on 6/14 and voted on by the community on 6/28. The slate will include appointing people for specific responsibilities within the leadership body, such as President, Treasurer, etc. The nominating committee will determine its own process for screening candidates. Candidates will be volunteers, nominations from the community and recruited by the nominating committee for specific needs.
By-laws
SS had lots of exciting and colorful charts! The team was not impressed. :(
The by-laws we are writing will not be extensive. The primary goal is to establish relationships between three entities (leadership body, pastor and community) and determine what kind of authority and responsibility is allotted to each. We will present drafts to the community, solicit feedback and revise. The intention is to present a final draft on 5/17 with the community voting whether to adopt this draft on 5/30.
What follows represents the current thinking of the team based on discussion and agreements from Thursday night.
Leadership body
(We’re calling it a board for now because it’s easier.)
The board is is a 5-person body focused on big decisions about the church. They develop strategic plans (mission, vision, values, action plans), budget, create staff positions, hire and fire. All of their work goes back to the community for a vote to adopt.
There will be a President, Treasurer, Secretary and two At-Large positions. The goal is to meet specific needs and represent the diversity of the community. The President calls meetings, enforces the by-laws and chairs meetings. The board will meet once a month and hold community meetings once a quarter. There will be expectations for the board outlined in the by-laws to ensure transparency and accountability as well as consequences for failing to meet those expectations. Terms will last for 2 years and individuals will be limited to 2 consecutive terms.
Role of the pastor
The pastor is responsible for executing the vision and planning developed by the board and adopted by the community. The feeling of the transition team is that the pastor should focus on being a pastor: planning and leading worship and ensuring pastoral care. Additionally, the pastor will oversee all committee activity.
Relationship of pastor to leadership body
The pastor will report to the board. The pastor will not have a seat on the board. However, the board will work closely with the pastor in developing plans for the church. The pastor will be reviewed annually by the board based on feedback from the community.
Sunday
- Rob will present finances based on commitment cards received.
- Scott will present the timeline for the next 60 days with milestones. This will serve as a framework for discussion of individual items.
- Scott will present idea of calling Courtney for a year. The community will vote on 5/10.
- Rob will present the idea of the nominating committee.
Action items
- Create timeline—> SS/LWS
- Blog post about Sunday meeting—> RS
- Email about Sunday meeting—> SS
Agenda for Monday
- Report from finance team
- Janalee re: kids
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